Scope of Job

Manages and maintains accounting, human resource and record keeping functions for the school.

Job Type

32 hours per week; Pay: $45,000 – $60,000 per year commensurate upon experience.

Job Responsibilities

Responsible for execution of all transactions, including:

  • Accounts payable functions.
    • Obtain Form W-9 prior to payment of any vendor.
    • Payment of all vendors.
    • Submission of Forms 1099 as required.
  • Accounts receivable functions. Collection of all cash receipts and deposit of same.
  • Payroll.
    • Processing of all payroll, including time keeping, preparation of payrolls, ensuring payroll taxes deposits, and submission of quarterly and annual payroll tax forms, e.g. RT-6s, 941s, W-2s.
    • Maintain employee records, including necessary paperwork for hiring, new employee orientation forms, background checks, enrollment in insurance and other staff benefits.
    • Maintain all aspects of the TIAA-CREF employee benefits program, including payroll deductions and distribution of information.
  • Sales tax. Prepares and submits monthly sales tax reports and ensures payment of tax.
  • Credit Card Transactions. Gathers receipts to support all charges to credit cards, ensures timely payment of credit card statements, and accurate reporting of credit card activity.
  • Collect and monitor payment of tuition and private loans; process credit card payments for student tuition.
  • Distribute funds to students from their private loans and/or federal financial aid loans (FFELP-Subsidized and Unsubsidized).
  • Drawdown Title IV Funding from G5 (unsubsidized and Grad Plus Loans)
  • Calculate and distribute tuition refunds to students and return of funds to the government, including required forms, letters and checks.
  • Preparation of loan acceptance forms and direct deposit of funds.
  • R2T4 calculations and knowledge of return of funds due to withdrawal.

Responsible for data entry, monthly reconciliations and financial reporting, including:

  • Performs bank reconciliations on all bank accounts on a monthly basis.
  • Maintains annual prepaid insurance schedules.
  • Maintains depreciation schedules.
  • Reviews all general ledger accounts on a monthly basis to ensure completeness and accuracy.
  • Prepares monthly financial statements, monthly budget reports, and cash flow analysis reports; generates financial reports as needed.
  • Ensure security, integrity and confidentiality of data.

Responsible for communications of financial matters:

  • Meet with students as needed to answer questions about tuition accounts.
  • Work closely with Financial Aid Officer and School’s 3rd party servicer to ensure State and Federal compliance.
  • Develop new procedures for increased efficiency in financial tracking and reporting.
  • Works with insurance agents to obtain bests rates for all insurances, including medical, property and malpractice.

Responsible for memberships and training, including:


  1. Minimum Bachelor’s degree in accounting, business or finance
  2. Minimum 2-4 years’ experience in accounting, bookkeeping, and payroll, preferably in an academic setting as business administrator or registrar.
  3. Strong computer skills with proficiency in Quickbooks, Microsoft Excel and Word.
  4. Good written and verbal skills.
  5. Ability to communicate effectively with the public.
  6. Ability to make good decisions.

How to Apply

Email with the subject line “Accountant”.

  • Please attach your resume as an attachment to the email.
  • Do not attach a cover letter as an attachment to the email.

In the body of the email, please create a numerical list containing answers to the following questions:

  1. What is your name?
  2. What is your contact telephone number?
  3. What is your contact email address?
  4. If you are currently employed, why are you seeking another job opportunity? If you are not currently employed, please put “N/A” as the answer to this question.
  5. If you are not currently employed, please explain why you are no longer at your last place of employment. If you are currently employed, please put “N/A” as the answer to this question.
  6. In one sentence, please explain what it is about this job opportunity that interests you.
  7. In one sentence, please explain what skills you have that would make you a good candidate for this position.
  8. In five sentences or fewer, please describe the steps of a positive resolution to a past work conflict or procedural problem.
  9. Please provide your salary requirements.
  10. Please provide the name and telephone number of one reference and explain how you know this reference. Even if you have multiple references, please only list one reference as the answer to this item.

If you meet the requirements of this position, we will contact you to schedule an interview to further discuss the position and your qualifications. We look forward to sharing this exciting opportunity with the right candidate.

Thank you for your consideration.