Office Manager

Academy for Five Element Acupuncture is a small, not-for-profit graduate college with acupuncture and Chinese herbal medicine programs. The staff and faculty are committed as a team to train healers in a supportive community. We recently celebrated 30 years as an institution, and our campus has been in downtown Gainesville since 2007. We are seeking an Office Manager willing to hit the ground running and “right the ship” of our administrative office. 

The Office Manager oversees and coordinates the daily operations of the administrative office ensuring organizational effectiveness, communication, and safety. Working closely with the Executive Director and other school leaders, they help create, communicate and implement administrative procedures across campus. They provide HR support, develop and maintain systems, and manage administrative budgets and accounts. The Office Manager also manages building maintenance and campus safety, the school bookstore, and events. This position has a wide range of responsibilities and is an excellent opportunity for a strong organizer who enjoys variety to make a big impact. 

Hours- Full-time, rare evenings and weekends required

Pay: $44,000.00 – $48,000.00 per year


  • 403(b) 
  • Health insurance
  • Generous paid time off, including the week between Christmas and New Years
  • A flexible and supportive work environment, committed to open & honest teamwork and communication.

Desired Qualifications

  • Bachelor’s degree preferred; equivalent administrative experience may substitute.
  • 3+ years of experience in an administrative management or general manager role.
  • Professional and polished verbal and written communication skills.
  • A commitment to excellent customer service, even in challenging situations.
  • Strong organizational, project management, and planning skills.
  • Willingness to learn new skills and a hands-on attitude to problem-solving
  • Solid technical office skills, including moderate to advanced spreadsheet wizardry and familiarity with Quickbooks.
  • Familiarity with cash handling procedures and basic bookkeeping.
  • Preferred experience with human resources, event management, retail or inventory management. IT knowledge a plus.

To Apply

Send us your resume and include a cover letter describing what your management experience- both people and project- will bring to our company.

Resumes without cover letters will not be considered for this position.

Academy for Five Element Acupuncture fulfills its mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve our community and the world.